Office Design
The office is not only a place to work, it is also a place where you make the first impression on customers. To make the office more impressive, logical, and efficient, designing the right office layout is an effective way to achieve that goal. Let’s learn everything about office layout design with PYRA Engineering in this article.
What is office layout design? The importance of office layout design – 
What is office layout design?
Office layout design is the organization and arrangement of space and office furniture and equipment within the office area, providing an efficient and scientific working space. Or to put it simply, it is the systematic planning of available floor space, the arrangement of departments, machinery, equipment, furniture, and facilities.
Accordingly, office layout design includes 2 main parts:
(1) Dividing the space into working areas and functions in bye nature and size of the business
(2) Arrange the overall interior and each functional area.
The importance of effective office layout design
Office layout design plays an important role in the process of creating an ideal working space for businesses:
- Efficient use of available floor space and smooth work
In the office, all areas do not operate independently but are closely linked with each other. Through the layout design, the distribution of the workspace is better and more efficient, and the departments are linked together to easily exchange work. The areas are also designed to suit their functions, for example, the co-working area will be located in a place with lots of natural light, and ventilation and away from noisy spaces such as pantries or entertainmen.
- Helps to arrange and work, scientific furniture effectively
Through detailed office layout plans and designs, everything is done easier, more scientifically, and faster. T create the final design, architects must go through a thorough evaluation and research process to help bring about an office that meets the wishes of the end-users.
Important factors when designing office layout – Office design
Basic office layout design principles
Design principles include rules that are set as standards to evaluate and guide a project, it acts as a compass for design. With basic layout design principles, the layout design will be time-saving, labor-saving, and effective to be achieved:
- The principles given have been tested in practice, so less time is spent researching and testing in practice
- The principles help architects have a basis, a scientific basis for ground design, space, and vision instead of emotional estimation.
- Principles of creating unity of proportions and symbols.
Harmony
Harmonizing office layout design is reflected in two aspects: reasonable space division and interior layout design in each appropriate space. Offices are often divided into spaces with separate functions such as workspaces, meeting rooms, pantry areas, group activity rooms, etc. Depending on the nature and requirements of the company, the proportions vary. Various changes for harmony and balance.
The harmony is reflected in the arrangement of furniture for each of the above spaces. First of all, the layout design must follow the principle of right – enough, at least there should be furniture and equipment suitable for the area.
Light and atmosphere in the design of the office layout
Light and atmosphere are factors that contribute to the scientific and effective design of the office layout. Through the distribution of natural light, the areas are also arranged in suitable positions: prioritizeworking areas in locations with lots of natural light, adjacent to windows.
Some areas need to limit glare and brightness such as the relaxation room, pantry.The way to divide space and furniture in it also needs to ensure ventilation, creating air passages throughout the office Room to increase air exchange with the outside to bring a comfortable working space.
The design of light and atmosphere in the office is one of the determining factors for employee performance as well as the aesthetics of the office:
- Lighting affects ergonomics, i.e. how people perform in their workplace. In bright, good-quality lighting, people can concentrate better at work, while dim light causes fatigue and headaches. Good light sources have also been observed to boost mood and make employees happier.
- Fresh, well-ventilated air helps improve health, increase exchange with the environment, and promote employee morale. A report also found that the number of absentees in workplaces with clean office air quality is 35% less. Another study found that these employee performance improvements could equate to $6,500 in additional revenue per employee per year.
Furniture
The interior design put into the space is also an extremely important factor in creating a scientific and effective office layout design. The number, style, and size of the furniture will greatly affect the calculation of the area of each space and even the design of the floor plan. For furniture, it is necessary to arrange to ensure the needs of everyone, to optimize costs and area. Then, a professional interior designers bring impressive effects to the business:
- A space using unique and impressive furniture suitable for businesses will help impress customers
- A professional workspace helps employees focus, and increase productivity and work efficiency.
Greenspace
In a study conducted by the Harvard Center for Global Health and Environment, subjects were examined for their crisis response, information use, and strategy in both conventional and informal work environments. The results showed a score of 97 % higher for crisis response, 172 % higher for information use, and 183 % higher for strategy in a green environment than in a conventional environment.
In a 2015 report from Human Spaces, workers who were exposed to trees in their daily work life reported 15% higher happiness, 6 percent more productivity, and 15 percent more creativity. Therefore, it is not natural that a green office has become a trend for today’s design. It brings sustainable values to businesses and contributes to environmental protection. Placed in the office layout design, the green space can be used as a place to rest and relax for employees.
Elements such as trees can be used as natural space dividers, or as decorative objects to bring newness and energy to the office. At the same time, the green space creates a connection between people and nature and brings a natural flow throughout the office.
Process of designing office layout – Office design
Office layout design should be reasonably designed to bring the best efficiency, by the space and use needs of the business.
Here are 5 steps in the design process of office layout:
Step 1: Evaluate the floor in detail
In a design of the In total existing space, along with the actual survey process, we give detailed assessments of the current state of the building, paying special attention to the disadvantages that need to be overcome, for example, the column of a house. The location is not convenient, the space is not divided appropriately…
Step 2: Research and determine the needs of users, the size of the business
The assessment is done on the business side to collect data on the number of employees, corporate culture, number of functional areas to be used, and furniture. Based on the number of employees, machinery, equipment, and furniture we can get detailed information about the objects that will use this space.
Step 3: Select the appropriate layout design model
After collecting the information, we discuss with the business to come up with the most suitable form of layout design. Common forms of layout design such as open layout design, combination, and grouping … are popular in use today, however, they must be evaluated based on the business situation and their consensus to give the final result.
Step 4: Detailed design of the office layout
The above steps are considered data collection steps to come up with ideas and effective designs. Going through the design-editing process, the final version will be the result for us to create a scientific office, suitable for that business.
Step 5: Edit and finalize the design
Before having the final design, the architect needs to agree with the client on the layout design. Customers will make comments and ratings on the needs of users. Balancing design standards and user needs, architects continue to adjust to provide the most complete layout design.
Conclusion
Above are the things to share around the design of the office layout, to create a beautiful, efficient and satisfying office is not easy, it has to go through many steps, too. different programs. If you need advice and support when you need to design an office layout, please contact PYRA Engineering. We will be ready to assist you.
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